AFS 6.6 was released to the market and is available for download in service market place.
AFS Material size conversion enables you to display the grid values determined in the system differently. It changes how the grid values are displayed in AFS grids or applications. It is customizable with the following parameters
- User Parameter (J31 is the user parameter)
- Customer / vendor Id
- Material Id
Sales order, Purchase order, Sales Requirement List etc are some applications where conversions are applicable.
The detailed information is there in the attached document
VAS stands for Value-added Service. It is an operation performed on materials, which enhances their value, worth, functionality or usefulness.
In a customer scenario, the customer might request some specific service to the goods before they are delivered.
Some examples being
- Company logo printed in a t-shirt
- Special packing of the shirt
- Labeling the material
For meeting the demands of such customer requirements, Value-added services are created in the AFS system. At any point of the sales cycle, VAS information is required and should be displayed to the user.
Mainly there are two types of VAS information
- VAS Data – not tangible
- VAS Item – tangible item
The following link has good information about this.
SAP AFS has enhanced standard SAP® R/3® data structures to facilitate the handling of potentially very large volumes of data. These enhancements derive largely from the size and seasonal requirements of the industry and relate to the building of product levels based on style/color/size as used throughout the logistical cycle.
A grid has been developed to support these specific enhancements and safeguard high levels of performance. This tool ensures that as styles change from season to season, the enormous number of stock keeping units (SKUs) can still be maintained quickly and easily.
In addition to grid dimensions, you can further specify product characteristics by categories. Categories provide an additional layer of detail, allowing you to segregate levels of quality, customer segments, country of origin, and so on. The SAP AFS management of categories has been further enhanced so that category fields can be flagged as being relevant to certain applications in SAP AFS (for example, for planned requirements consumption, bill of material maintenance, or sales status).
An AFS Material grid can be visualized as follows.
More information about Grids can be found at the post ‘AFS Master Grid’.
Make-to-order production is a production cycle that guarantees that a material is produced exactly according to the requirements of one customer.
In the case of AFS , MTO scenario is more or less similar to standard, with one exception of an ARun happening at background for the sales order. A special customizing need to be set to mark that explicit ARun is not necessary for MTO orders, rather it will happen during delivery creation.
This document shows the full end to end MTO Scenario in detail with screen shots.
Note : In the MTO scenario, ARun happens at background during delivery creation. As ARun is mandatory for an AFS material, we will have to maintain a customizing setting in SPRO mentioning that this order-to-cash cycle is without explicit ARun. SPRO customizing path is
SPRO -> Logistics Execution -> Shipping -> Deliveries -> Define Delivery Item Categories for AFS.
The flag MTO/PTO w/o ARun should be set
AFS Grid is a data structure which has been developed for the AFS solution for maintaining huge amount of SKU’s. It consists of characteristics.
AFS Characteristic (Dimension) is a property of the material. Dimension values are the possible values of the dimension.
There are two different types of Grids
- Master Grid
- Application Grid
Master Grid is used for entering all the grid values in which the material can occur. You define one master grid for each of your AFS materials in the AFS Basic Data view in the material master
An Application Grid is always a segment from a master grid. Using application grids you specify which of the grid values that you have permitted for your material in the master grid you want to purchase or sell. When you create an application grid, you must refer directly or indirectly to a master grid.
Create a Master grid
Execute transaction J3AH
Enter the Mat. Grid type as “M” and the name of the grid. And enter the characteristic with which the Grid should be made up of .
And press Enter. The screen ‘AFS Create Master Grid – Basic and Dimension data’ is displayed. You can enter the description of the grid here.
For maintaining the dimension values (or Grid values), click on the “Create Dimension Values” button which is displayed in the bottom left corner of the screen.
A pop up window is displayed with the values of the characteristics. Select the characteristic values which you would like to select and click OK
The next screen is displayed with the selected grid values. Check the values which you need to activate
More information on Master Grids can be found at help.sap.com
We will see how Order to Cash scenario is handled in AFS. AFS works almost the same way as that of standard with an additional step of ‘Allocation’ wherein we do hard allocation of stocks to the sales order. Lets see the steps one by one
1 . Creating a Sales order
Prerequisites : Customer, Sales organization and all the basic organizational data is already created in the system
Step 1 : Execute transaction VA01 and enter the Order type : OR. “Create Standard Order” screen is displayed.
Step 2 : Enter the Sold-to-Party, Ship-to-Party and then enter the AFS Material. For an AFS Material, the quantiry should be entered at the grid level. Hence navigate to the grid entry screen and enter the quantity.
Step 3 : Enter all the remaining data which is required for making the sales order complete.
Step 4 : Save the document. Note down the sales order number.
2. Checking the status in AFS MRP
Execute the transaction /AFS/MD04 and enter the material for which the sales order was created and the plant information. The SKU information is displayed as Blocked requirements. Which means that that much quantity of the Material SKU is blocked for the particular Sales order.
Note : If there is stock in the system, the stock will be temporarily assigned to the Sales order and it will be shown in the tab “T – Temporary Assigned Stock
As currently there is no stock in the system, we will have to put some stock via MB1C or similar transaction. Now if you run MRP, we can see that the stock is temporarily assigned to the sales order.
The status is T – Temporarily assigned Stock.
3. Allocating the Order
ARun (or Allocation Run) is a mandatory step in the O2C scenario in AFS. Allocation was introduced to make sure that the stocks are assigned to the orders depending on the changing fashion trends. Allocation make sure that the particular stock is assigned to an order and is not consumed by any other Sales Orders.
Execute transaction J3AT and choose the allocation type. Here , I am choosing 0001. Now press enter.
Enter Plant and material in the ‘Material’ tab and in the ‘Sales’ tab, enter Sales order number. Give a future date in the Open to Delivery field.
Execute. Allocation Run reuslts will be displayed.
Save it and the allocation is succesfully carried out.
Now if you check the status of the order in AFS MRP, we can see that the order is changed to F – Fixed Assignment. Which means that the stock is fixed to the Order.
4. Creating Outbound Delivery
Execute transaction VL01N and enter the shipping point and the Sales order number. In the case of AFS materials, delivery can be created only after Allocation Run has happened.
The delivery is created from the items of the sales order, with the grid entries created as batch split items in the delivery. Picking can be carried out here and also PGI can be done.
5. Checking the Document Flow
All the documents which are created as part of the order to cash scenario are linked as in standard and it can be displayed via Document flow in the Sales order or Delivery document.
VA02 -> (Sales Order number) -> Menu item -> Environment -> Display Document Flow.
All the documents will be displayed.
In short, the Order-to-cash cycle is
- Create Sales order (VA01)
- If there is no stock, go Goods Receipt (MB1C)
- MRP Run and see the status (/AFS/MD04)
- Execute Allocation Run (J3AT)
- Outbound delivery ( VL01N)
- Post goods Issue. ( VL02N)
- Billing (VF01)